Project Name - MS Teams & Desk Phone Integration
What’s the project about?
The University of Limerick are currently using Microsoft Teams for collaboration and the purpose of this project is to integrate the current desk phone system in UL with Microsoft teams. It will provide a soft phone to allow internal & external calls through MS Teams for a limited number of users in response to the COVID-19 remote working environment.
What does it mean for you?
Staff members who have been migrated will have a similar experience as if they were in the office using a desk phone. However, all calls both inbound & outbound will be routed through their laptop via Microsoft teams. This will allow staff to make and receive calls while working from home, or moving between different work area’s while in UL. It maintains all the features that are currently available on your desk phone.
The overall project is now live, status Green.
The following is a summary of the key project activities and their status.
Project Name - Student COVID-19 Request
What was the Project About?
As part of our COVID-19 Prevention and Control measures, the University, in conjunction and led by the HSE, developed a fantastic initiative to swab-test as many students as possible for COVID-19 in the direct locality surrounding UL.
In alignment with our Medical, HR, Marketing & Communications and Buildings & Estates colleagues, ITD were very much at the forefront in developing and providing the solution to manage the uptake of the student requests.
ITD provided a digital system, which enabled our colleagues in the HSE to input the uptake of students into their HSE systems, in an efficient, secure and GDPR compliant manner.
What did this mean for our Students?
Although, the Student COVID-19 Request initiative was not a mandatory requirement, over an eight day period, as many as 1,062 students submitted a COVID-19 Request prior to Christmas.
The initiative was repeated in February, in what was a further attempt to curb the spread of the virus. Again, the take up from our students was fantastic, with 894 students requesting a COVID-19 swab test.
Status & Success Metric
Phase 1 of the Project is now officially Closed.
Student Submitting a Request
What’s the Project About?
The scope of the project is to introduce an Online Form & Workflow solution, which with time, will replace existing, manual, paper-based form processes. The solution will help drive efficiencies, by reducing the time and effort of processing paper forms. There are three key components to the Online Form & Workflow solution:
What does this mean for me?
Human Resources were one of many divisions that expressed the need to migrate onto an Online Form & Workflow solution. The consensus throughout the Campus, was that the HR Recruitment Pack Process would drive many efficiencies, throughout many Faculties & Divisions, and was therefore identified to be the pilot solution. EHS, AHSS, HR and ITD all played a vital role in the implementation of Phase 1 and these areas are now live on the Online HR Recruitment Pack since June 2020.
In Phase 2, we envisage that all Faculties and Divisions throughout the Campus will have the ability to submit and approve their Recruitment Pack approved electronically.
Status & Success Metrics
Phase 1 of the Project is now fully operational and the project is officially closed.
The project aimed to ensure that any access to University network and email resources, is for University use only, is authorised and is maintained in an appropriate manner. This is in line with UL’s Policies approved by the Governing Authority in September 2019.
The project included
Why are we doing this?
Impacted Services/What does it mean for you?
The Project is now fully operational and the project is officially closed.
This Project list was updated in February 2021.