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I Grade Applications

Please note: The deadline for summer semester I grade applications has now passed and applications can no longer be accepted.

What is an I Grade?

An I-Grade is of benefit when you are not able to complete all the assessments for a module during the normal timelines.  An I-Grade at this time of year will provide you with the opportunity to undertake the module again during the next academic year with no academic penalty.  However, you will not be able to progress to the next academic year (or stage) of your programme or to graduation. 

The I-Grade process is designed to support students who find themselves in an immediate crisis and, where relevant, takes actions to avert recurrence.  Our normal Academic Regulations require that a student engages with, and has the support from, our professional services (Counselling, Medical, or Chaplaincy) or has submitted adequate third-party evidence to those professional services for consideration.  However, to support those of you who find yourselves in an immediate crisis due to COVID-19 and, where relevant, have taken reasonable action, the institution created an I-Grade during semester two of AY 19/20 which covers all non-health, non-counselling, and non-chaplaincy issues related specifically to COVID-19; this I grade type will be also be made available at this time of year.


There are four categories of students who may be considering I grade applications at this time of year –

  1. Students registered as normal on taught modules during the summer
  2. Students completing annual repeat assessments to clear deficient grade (F, D1, D2, or NG)
  3. Students completing annual repeat assessments to clear an I grade
  4. Students completing taught masters dissertations modules

For those students in category 1 an I grade at this time of year will provide you access to the next available opportunity the module runs – this is typically summer 2021.  There is no academic penalty and there will be no cost for the link-in repeat during 2021.

For those students in category 2 an I grade at this time of year will typically provide you access to module during semester one or two during AY 20/21.    For those students who were charged a repeat registration fee this will not be refunded but there will be no additional cost for the link in repeat during AY 20/21.  In addition, there is no academic penalty.

For those students in category 3 an I grade at this time of year will typically provide you access to module during semester one or two during AY 20/21.  There is no academic penalty and there will be no additional cost for the link in repeat during AY 20/21. 

For those students in category 4 an I grade at this time of year may not be required.  The University made a decision to extend the time available for students completing taught masters dissertations by approximately two months.  As such, your course may have an extended submission date – please contact your course director for information on this date.  If you feel you will be able to meet that new submission date then there is no need to apply for an I grade at this point in time.  Your performance will be considered by the University Exam Board in December 2020.  However, If you believe that you will not be able to meet this new deadline due to a valid I grade reason (see below) and wish to undertake and complete your thesis during summer 2021 with a view of submitting circa. September 2021 (exact date available from your Course Director) then an I grade will provide you the ability to access your dissertation module in Summer 2021 with no academic penalty and at no cost.

All applications must be submitted via e-mail using the forms available below.  The e-mail address the form should be sent to is stated on the form.  The forms will be available from Monday 17th August. 

The deadline for receipt of the form via e-mail is Monday 7th September at 1700; this deadline will be applied strictly and applications received after this time or date will not be considered.

All applicants must complete all sections of the form regardless of which category of I-Grade you are selecting.  The four categories available are – Student Health Centre, Counselling Department, Chaplaincy Department, or COVID-19 Exceptional Application.  When submitting an application for consideration under any of the categories you will be required to provide some basic information – this includes your current year of study, the current semester, and more importantly the modules your application will cover. 

The University I-Grade Committee will meet to review all I-grade applications and you will be able to view whether your I-grade application was approved when your summer results are published.

To support those of you who may find yourselves in an immediate crisis due to COVID-19 and, where relevant, have taken reasonable action, the institution created an I-Grade which covers all non-health, non-counselling, and non-chaplaincy issues related specifically to COVID-19.  This category may cover, for example, students with a change in any home care arrangement, an inability to engage in remote assessment due to a change in personal circumstances, inability to access LENS related learning supports remotely, or students who lack access to a digital infrastructure with no alternative assessment mode (it should be noted that this list is indicative only).  For the avoidance of doubt this category does not include any health-related issues pertaining to COVID-19, in this instance please use the Student Health Centre I-Grade Application.

Before making your application, you will also be asked to certify that your application has been made in good faith and is a truthful and accurate representation of the facts at this time.

When making an application under the COVID-19 category you will be requested to enter the reason why you are submitting this application for consideration, this must include the full details of the COVID-19 related issue and reference any third-party certification that supports the application.  There is no need to submit copies of any third-party certification to the University at this stage but you should retain copies for future use if required.  Where no third-party certification is available it is vitally important to state that you are self-certifying.

Due to an unprecedented call on our front-line healthcare workers, the University is keen to minimise the impact of our internal processes on the countries health system and services.  As such, where you are submitting an application for a Student Health Centre I-Grade for consideration and you do not already have third-party certification that supports the application, there is no requirement to seek such certification.  The application must include the full details of the medical related issue and, where available, reference any third-party certification that supports the application.  There is no need to submit copies of any third-party certification to the University at this stage but you should retain copies for future use if required.  Where no third-party certification is available, it is vitally important to state that you are self-certifying.

For the avoidance of doubt this category includes health related issues pertaining to COVID-19, for all non-health related COVID-19 issues please use the COVID-19 Exceptional Application.

There have been no changes to either the Counselling Department or Chaplaincy Department I-Grades.  Both services continue to operate remotely and both services will require that a student engages with, and has the support from, the relevant professional services; this may include the requirement to submit adequate third-party evidence for consideration.  It should be noted that if you make a submission without making direct contact with the Counselling Department or Chaplaincy Department your application will be rejected.

The University will support our students who find themselves in crisis during these difficult times.  It is important that you engage with the process as outlined above in a timely manner and be sure to read the application process outlined on the application portal when considering an application.  The regulations pertaining to the I-Grade process are covered within section 4.2.3 of our Handbook of Academic Regulations and Procedures.

An I grade from the University may impact your SUSI funding (if applicable) and it is the responsibility of the student to engage with SUSI to assess the impact (if any).

Please see Appendix 1: Summary Guide to I Grades and Implications

Please note: The deadline for summer semester I grade applications has now passed and applications can no longer be accepted.

 

For any queries, please email the appropriate service below:-

COVID-19 Exceptional: ​covidigrade@ul.ie

Medical Conditions: Student Health Centre - Ria.Toland@ul.ie

Mental Health Issues: Student Counselling Service - Counselling@ul.ie 

Bereavements: Chaplaincy Service - John.Campion@ul.ie