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I Grade Applications

The I-Grade portal will close promptly on Tuesday 5th January 2021 at 17:00Apllications cannot be accepted after this time.

We would like to bring to your attention the changes to how we will support students who have encountered issues related to COVID-19 that have impacted on your ability to complete your assessments. 

This communication supersedes any other communication in relation to the I-grade process during COVID-19.

An I-grade is of benefit when you are not able to complete all the assessments for a module during the normal semester timelines.  An I-grade provides you with the opportunity to undertake the assessment(s) again over the summer with no academic penalty.  The specific requirements to clear an I-Grade are set at module level and as such will be available from your module coordinator.  The module coordinators have a variety of methods to utilise and these are outlined in the Handbook of Academic Regulations and Procedures.

The I-grade process is designed to support students who find themselves in an immediate crisis and, where relevant, takes actions to avert recurrence.  Our normal Academic Regulations require that a student has either engaged with, and has the support from, our professional services (Counselling, Medical, or Chaplaincy) or has submitted adequate third-party evidence to those professional services for consideration.

However, to support those of you who find yourselves in an immediate crisis due to COVID-19 and, where relevant, have taken reasonable action, the institution has created an I-grade which covers all non-health, non-counselling, and non-chaplaincy issues related specifically to COVID-19. 

It is important to note that you should not apply for an I-grade unless you are certain that you will not be able to complete all assessments in time.  In the first instance you should contact your module coordinator to ascertain if there is a possibility to extend the submission date. When an I-grade application is made, and subsequently approved, it is not possible to remove this from your student record regardless if you subsequently complete all the assessment requirements.


All applications must be submitted through the online I-grade portal: https://ulsites.ul.ie/studentaffairs/i-grade-applications.  The I-grade portal will open on Wednesday 2nd December at 12:00 and will close promptly on Tuesday 5th January 2021 at 17:00, which is five working days after the final deadline for assessment submissions.

All applicants must complete all sections of the application process regardless of which category of I-grade you are selecting; any incomplete applications will be rejected.  The four categories available are – Student Health Centre, Counselling Department, Chaplaincy Department, or COVID-19 Exceptional Application. 

The University I-Grade Committee will meet to review all I-grade applications after the end of semester.  You will be able to view whether your I-grade application was approved when your semester one results are published.

To support those of you who may find yourselves in an immediate crisis due to COVID-19 and, where relevant, have taken reasonable action, the institution has created an I-grade which covers all non-health, non-counselling, and non-chaplaincy issues related specifically to COVID-19.  This category may cover, for example, students with a change in any home care arrangement, an inability to engage in remote assessment due to a change in personal circumstances, inability to access LENS related learning supports remotely, or students who lack access to a digital infrastructure with no alternative assessment mode (it should be noted that this list is indicative only).  For the avoidance of doubt this category does not include any health-related issues pertaining to COVID-19, in this instance please use the Student Health Centre I-Grade Application.

Before making your application, you will also be asked to certify that your application has been made in good faith and is a truthful and accurate representation of the facts at this time.

When making an application under the COVID-19 category you will be requested to enter the reason why you are submitting this application for consideration, this must include the full details of the COVID-19 related issue and reference any third-party certification that supports the application.  There is no need to submit copies of any third-party certification to the University at this stage but you should retain copies for future use if required.  Where no third-party certification is available it is vitally important to state that you are self-certifying.

Due to a continued call on our front-line healthcare workers, the University is keen to minimise the impact of our internal processes on the national health system and services.  As such, where you are submitting an application for a Student Health Centre I-Grade for consideration and you do not already have third-party certification that supports the application, there is no requirement to seek such certification.  The application must include the full details of the medical related issue and, where available, reference any third-party certification that supports the application.  There is no need to submit copies of any third-party certification to the University at this stage but you should retain copies for future use if required.  Where no third-party certification is available, it is vitally important to state that you are self-certifying.

For the avoidance of doubt this category includes health related issues pertaining to COVID-19, for all non-health related COVID-19 issues please use the COVID-19 Exceptional Application.

There have been no changes to either the Counselling Department or Chaplaincy Department I-Grades.  Both services continue to operate remotely and both services will require that a student has either engaged with, and has the support from, the relevant professional services; this may include the requirement to submit adequate third-party evidence for consideration.  It should be noted that if you make a submission without having engaged directly with the Counselling Department or Chaplaincy Department your application will be rejected.

Summary

The University will support our students who find themselves in crisis during these difficult times.  It is important that you engage with the process as outlined above in a timely manner and be sure to read the application process outlined on the application portal when considering an application.  The regulations pertaining to the I-Grade process are covered within section 4.2.3 of our Handbook of Academic Regulations and Procedures.

For any queries, please email the appropriate service below:-

COVID-19 Exceptional: ​covidigrade@ul.ie

Medical Conditions: Student Health Centre - Ria.Toland@ul.ie

Mental Health Issues: Student Counselling Service - Counselling@ul.ie 

Bereavements: Chaplaincy Service - John.Campion@ul.ie 

What is an I grade?

I grades may be awarded to students who are not in a position to complete a module(s) during the normal timelines due to either a medical condition, a mental health issue, an immediate family bereavement or due to Covid19 circumstances. I grades permit students to complete their module(s) at a later date without their grade being capped at a C3 and without incurring an additional registration fee. Students who are awarded an I grade should contact the academic responsible for the module to determine how the outstanding requirements are to be completed and the deadline for completion of the requirements.

Is it possible to apply for more than one I grade?

Yes, It is possible to apply for more than one I grade.  There is no limit on the number of I grades you can apply for.

Can you apply for an I grade for part of a module?

No, I grades can only be awarded for full modules, not component parts of modules.  If you are unable to complete a mid-term assessment your lecturer will make alternative arrangements for you. You will need to check with your lecturer for confirmation as to whether or not any completed assignment/mid-term grades will still contribute towards your final grade or if the module(s) will revert to 100%.

Can I apply for an I grade in case I cannot complete my module requirements?

It is important to note that you should not apply for an I grade unless you are certain that you will not be able to complete all assessments in time.  In the first instance you should contact your module coordinator to ascertain if there is a possibility to extend the submission date. When an I grade application is made, and subsequently approved, it is not possible to remove this from your student record regardless if you subsequently complete all the assessment requirements.

When can I clear I grades awarded to me? 

Students who are awarded an I grade should contact the academic responsible for the module to determine how the outstanding requirements are to be completed and the deadline for completion of the requirements.

The Student Health Centre processes all applications in accordance with the General Data Protection Regulation (GDPR) / Data Protection Acts 1988-2018 and in accordance with the University's Data Protection Policy. You may view the University’s Student Privacy Notice at https://ulsites.ul.ie/corporatesecretary/student-privacy-notice.

IGrade Applications