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I Grade Applications

**Applications for autumn semester 2021 will open end November/beginning December.**

What is an I Grade?

An I-Grade may be awarded to students who find themselves in an immediate crisis situation such as ill-health, mental health issues or family bereavement/family crisis situation, coming up to or during an exam or final assessment period, which prevents them from being able to sit or complete their exams or assignments.  Being awarded an I grade means that you will have the opportunity to undertake the assessment(s) over the summer, or to sit exams during the repeat exam period in August, with no academic penalty.  The specific requirements to clear an I-Grade are set at module level and as such will be available from your module coordinator.  The module coordinators have a variety of methods to utilise and these are outlined in section 4.2.3 of the Handbook of Academic Regulations and Procedures.

Who can apply?
The I-Grade process is designed to support students who find themselves in an immediate crisis and, where relevant, takes actions to avert recurrence.  UL's Academic Regulations require that a student engages with, and has the support from, our professional services (Counselling, Medical, or Chaplaincy) or has submitted adequate third-party evidence to those professional services in order to be considered for an I grade award. 

It is important to note that you should not apply for an I grade unless you are certain that you will not be able to complete all assessments in time.  In the first instance you should contact your module coordinator to ascertain if there is a possibility to extend the submission date. When you submit an I grade application, and it is subsequently approved, it is not possible to remove this from your student record regardless if you subsequently complete all the assessment requirements.


All applications must be submitted through the online I-Grade portal. All applicants must complete all sections of the application process regardless of which category of I-Grade you are selecting. Any incomplete applications will be rejected.  The four categories available are – Student Health Centre, Counselling Department, Chaplaincy Department, or COVID-19 Exceptional Application. 

The University I-Grade Committee will meet to review all I-Grade applications after the end of semester.  You will be able to view whether your I-Grade application was approved when your semester one results are published.

Due to a continued call on our front-line healthcare workers, the University is keen to minimise the impact of our internal processes on the national health system and services.  As such, where you are submitting an application for a Student Health Centre I-Grade for consideration and you do not already have third-party certification that supports the application, there is no requirement to seek such certification.  The application must include the full details of the medical related issue and, where available, reference any third-party certification that supports the application.  There is no need to submit copies of any third-party certification to the University at this stage but you should retain copies for future use if required.  Where no third-party certification is available, it is vitally important to state that you are self-certifying.

For the avoidance of doubt this category includes health related issues pertaining to COVID-19, for all non-health related COVID-19 issues please use the COVID-19 Exceptional Application.

Both services require that a student engages with, and has support from, the relevant professional service; this may include the requirement to submit adequate third-party evidence for consideration.  It should be noted that if you complete an online application without first engaging directly with the Counselling Department or Chaplaincy Department your application will be rejected.

Please email Counselling@ul.ie or John.Campion@ul.ie (Chaplaincy) for assistance with applications.

The University will support our students who find themselves in crisis during exam periods.  It is important that you engage with the process as outlined above in a timely manner and be sure to read the application process outlined on the application portal when considering an application.  The regulations pertaining to the I-Grade process are covered within section 4.2.3 of our Handbook of Academic Regulations and Procedures.

What is an I grade?
I grades may be awarded to students who are not in a position to complete a module(s) during the normal timelines due to either a medical condition, a mental health issue or an immediate family bereavement or other family crisis. I grades permit students to complete their module assignments or exams at a later date without their grade being capped at a C3 and without incurring an additional registration fee. Students who are awarded an I grade should contact the academic responsible for the module to determine how the outstanding requirements are to be completed and the deadline for completion of the requirements.

Is it possible to apply for more than one I grade?
Yes, it is possible to apply for more than one I grade.  There is no limit on the number of I grades you can apply for.

Can you apply for an I grade for part of a module?
No, I grades can only be awarded for full modules, not component parts of modules.  If you are unable to complete a mid-term assessment your lecturer will make alternative arrangements for you. You will need to check with your lecturer for confirmation as to whether or not any completed assignment/mid-term grades will still contribute towards your final grade or if the module(s) will revert to 100%.

Can I apply for an I grade in case I cannot complete my module requirements?
It is important to note that you should not apply for an I grade unless you find yourself in an immediate crisis situation coming up to or during the exam period. In the first instance you should contact your module coordinator to ascertain if there is a possibility to extend the submission date for an assignment or to submit an assignment as an alternative to an exam. When an I grade application is made, and subsequently approved, it is not possible to remove this from your student record regardless if you subsequently complete all the assessment requirements.

When can I clear I grades awarded to me? 
Students who are awarded an I grade should contact the academic responsible for the module to determine how the outstanding requirements are to be completed and the deadline for completion of the requirements.

What is the impact on my exam results of being awarded an I grade?
If you are awarded an I grade for a module or modules, you will have the opportunity to undertake the assessments(s) over th summer, or to sit exams during the repeat exam period in August with no academic penalty.  This timing applies regardless of the semester for which you have been awarded an I grade.  Results for autumn and spring applications can be viewed when results are published for each semester. Results for summer applications are issued in early September as part of the repeat results notification to students.

Being awarded an I grade during annual repeats means that you cannot progress to the next year of your programme, or to graduate, until 

The Student Health Centre processes all applications in accordance with the General Data Protection Regulation (GDPR) / Data Protection Acts 1988-2018 and in accordance with the University's Data Protection Policy. You may view the University’s Student Privacy Notice here.

For any queries, please email the appropriate service below:-

Medical Conditions: Student Health Centre - Ria.Toland@ul.ie

Mental Health Issues: Student Counselling Service - Counselling@ul.ie 

Bereavements/Other family crisis situation: Chaplaincy Service - John.Campion@ul.ie 

IGrade Applications