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I Grade Applications

**Applications for autumn semester 2021 will open end November/beginning December.**

Students must email the appropriate Service below before completing an online application. If you complete an online application without first engaging directly with the relevant Service your application will be rejected.

It is important to note that you should not apply for an I grade unless you are certain that you will not be able to complete all assessments in time.  In the first instance you should contact your module coordinator to ascertain if there is a possibility to extend the submission date. When you submit an I grade application, and it is subsequently approved, it is not possible to remove this from your student record regardless if you subsequently complete all the assessment requirements.


An I grade may be awarded to students who find themselves in an immediate crisis situation, coming up to or during an exam or final assessment period, which prevents them from being able to sit or complete their exams, assignments or placements. An immediate crisis can relate to ill-health, mental health issues or family bereavement/other family crisis situation.

I grades can only be awarded for full modules, not component parts of modules and therefore do not apply in the case of mid-term assessments.  Your lecturer will be able to advise what alternative arrangements can be made.

Being awarded an I grade means that you will have the opportunity to undertake the assessment(s) over the summer, or to sit exams during the repeat exam period in August, with no academic penalty.  Your grade will not be capped at C3 and you will not be required to pay an additional registration fee.

Being awarded an I grade during annual repeats means that you cannot progress to the next year of your programme, and that final year students will not be able to graduate until after the repeat results have been published in September.

The specific requirements to clear an I grade are set at module level and as such will be available from your module coordinator.  The module coordinators have a variety of methods to utilise and these are outlined in section 4.2.3 of the Handbook of Academic Regulations and Procedures.

The I grade process is designed to support students who find themselves in an immediate crisis and, where relevant, takes actions to avert recurrence.  UL's Academic Regulations require that a student engages with, and has the support from our professional services (Counselling, Medical, or Chaplaincy) and has submitted adequate third-party evidence to those professional services in order to be considered for an I grade award. 

There are 2 main steps involved in submitting an I grade application:

  1. You must first make contact with the appropriate service (Student Health Centre, Counselling Department or Chaplaincy Service) via email and submit the required supporting documentation.
  2. When instructed to do so by the relevant service, you must submit an application through the online I grade portal.

Please note, if you submit an online application without first engaging directly with the relevant service your application will be rejected.

All sections of the application form must be completed regardless of which category of I grade you are selecting. Any incomplete applications will be rejected. 

Please see more detailed information below in relation to how to apply to each service.

The University I Grade Committee will meet to review all I-Grade applications after the end of semester.  You will be able to view whether your I Grade application was approved when your semester results are published.

Applications can be made via the Student Health Centre in relation to medical conditions. All applications in relation to mental health issues should be made via the Student Counselling Service.

You must engage with, and have the support from the Student Health Centre in advance of completing an online application. If you complete an online application without first engaging directly with the Student Health centre your application will be rejected.

Please complete an External Medical Certification Form and return it to Ria.Toland@ul.ie along with:

  • A summary of your circumstances and why you wish to apply for I grades.
  • The number of I grades you wish to apply for and the dates the assessments are scheduled.

Applications can be made via the Counselling Service in relation to mental health issues.

You must engage with, and have the support from the Counselling Service in advance of completing an online application. This may include the requirement to submit adequate third-party evidence for consideration. 

Please note if you complete an online application without first engaging directly with the Counselling Service your application will be rejected.

Please email Counselling@ul.ie for assistance with applications.

Applications can be made via the Chaplaincy Service in relation to close family bereavements and immediate family crisis situations.

You must engage with, and have the support from the Chaplaincy Service in advance of completing an online application. This may include the requirement to submit adequate third-party evidence for consideration. 

Please note if you complete an online application without first engaging directly with the Chaplaincy Service your application will be rejected.

Please email John.Campion@ul.ie or Sarah.ORourke@ul.ie for assistance with applications.

The University will support our students who find themselves in crisis during exam periods.  It is important that you engage with the process as outlined above in a timely manner and be sure to read the application process outlined on the application portal when considering an application.  The regulations pertaining to the I-Grade process are covered within section 4.2.3 of our Handbook of Academic Regulations and Procedures.

Is it possible to apply for more than one I grade?
Yes, it is possible to apply for more than one I grade.  There is no limit on the number of I grades you can apply for.

Can you apply for an I grade for part of a module?
No, I grades can only be awarded for full modules, not component parts of modules.  If you are unable to complete a mid-term assessment your lecturer will make alternative arrangements for you. You will need to check with your lecturer for confirmation as to whether or not any completed assignment/mid-term grades will still contribute towards your final grade or if the module(s) will revert to 100%.

Can I apply for an I grade in case I cannot complete my module requirements?
It is important to note that you should not apply for an I grade unless you find yourself in an immediate crisis situation coming up to or during the exam period. In the first instance you should contact your module coordinator to ascertain if there is a possibility to extend the submission date for an assignment or to submit an assignment as an alternative to an exam. When an I grade application is made, and subsequently approved, it is not possible to remove this from your student record regardless if you subsequently complete all the assessment requirements.

When can I clear I grades awarded to me? 
Students who are awarded an I grade should contact the academic responsible for the module to determine how the outstanding requirements are to be completed and the deadline for completion of the requirements.

What is the impact on my exam results of being awarded an I grade?
If you are awarded an I grade for a module or modules, you will have the opportunity to undertake the assessments(s) over the summer, or to sit exams during the repeat exam period in August with no academic penalty.  This timing applies regardless of the semester for which you have been awarded an I grade.  Results for autumn and spring applications can be viewed when results are published for each semester. Results for summer applications are issued in early September as part of the repeat results notification to students.

Being awarded an I grade during annual repeats means that you cannot progress to the next year of your programme, and that final year students will not be able to graduate until after the repeat results have been published in September.

IGrade Applications