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Training Schedule for Staff

SAA offer training on use of the following  to support course leaders, module tutors and department administrators to make effective and efficient use of these systems. Details on how to avail of training are available by clicking on the links below. SAA are happy to answer queries on these systems at any time by emailing saa@ul.ie.

 


Module Grade Entry (MGE) training will be offered in advance of the Autumn and Spring Grading Cycle.  Each training session usually lasts approximately 30 minutes. This training is aimed at Module Leaders who will be using the MGE system for the first time or Module Leaders who require a refresher course on the MGE system. All module leaders will be invited to this training course via email. If you do not receive this invitation but are interested in attending one of the sessions please email ModuleGradeEntry@ul.ie for assistance. If you cannot attend the training session the Module Grade Entry instruction manual can be downloaded. If you have any queries please email ModuleGradeEntry@ul.ie for assistance.

Progression Decision Entry training will be offered in advance of the Autumn and Spring Progression Cycle.  Each training session usually lasts approximately 30 minutes.  This training is aimed at Course Leaders who will be using the PDE system for the first time or Course Leaders who require a refresher course on the PDE system. All course leaders will be invited to this training course through email. If you do not receive this invitation but are interested in attending one of the sessions please email ModuleGradeEntry@ul.ie for assistance. If you cannot attend the training session the Progression Decision Instruction Manual can be downloaded.

NOTE: There has been one amendment to the system from Autumn 2013/4 onwards - any supplementary decision will now be indicated in the notes field on the PDE screen making the Supplementary Decision form is obsolete. 

This new on-line grading system replaces the paper-based Research Postgraduate Progression (PGR-9 Forms) which have been issued in the past. Grades will now be entered by the Head of Department via the student portal. Training will be offered in advance of the Grading period. If you could not attend the training session the manual can be downloaded.  Should you require further details on any upcoming training please email PGRProgression@ul.ie for assistance.

ASCS is the online data collection system SAA use to gather departmental scheduling requirements for production of the central university class timetable for each semester.  Access to the system is available to all Heads of Department and their nominated Scheduling Coordinators.  The system opens twice each year:

  • Feb/Mar for submission of the following Autumn semester data
  • Jul/Aug for submission of the following spring semester data

Training is available to all Head of Departments and their nominated Scheduling coordinators.   Others who wish to inform themselves further on UL scheduling policy and process may also avail of this training (ie. Course Directors, Department Administrators).  

Formal training sessions are organised in February and July each year when the system opens.   Ad-hoc training or advise is available at any time by contacting scheduling@ul.ie.

Module Exam Requirements Collection System

The Module Exam Requirements Collection System is the online system used by SAA to gather module exam related data for each academic semester.  The system opens twice yearly for submissions and the resulting data is used to produce the end of semester and annual repeat examination timetables.  Module Leaders are responsible for entering exam data for each of their modules into MERCS.  Department Administrators can access information in MERCS related to modules within their own academic department.  Training is available to Module Leaders and Department Administrators each time the system opens.  The system opens for submission as follows:

Autumn semester exams - Week 1
Spring semester  exams- Week 1

For training, guidance or advice on use of this system please contact scheduling@ul.ie at any time.