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Examinations/ Class Timetabling

Frequently Asked Questions - Timetabling

The central Scheduling function is responsible for production of the semester class timetable and for management of the end of semester examination process.

Scheduling of Class Timetable

The University of Limerick operates a centralised class timetabling service which is available to all academic departments and units.  Courses/modules approved by the Academic Programme Review Committee (APRC) and Academic Council (AC) can avail of this service.  The timetable is produced twice yearly in advance of the start of each academic semester. 

Scheduling Guidelines

  • Central Scheduling will be provided during teaching weeks 1-12 only.
  • GEMS scheduling will be provided outside of teaching weeks 1-12 due to year long nature of their semester.
  • Full time courses and associated modules and students freely Monday to Friday between 09:00 and 18:00.
  • Specific days or times for block release or part-time courses will be facilitated only if the timetable permits.
  • Scheduling on Wednesday (after 2PM) will be kept to a minimum to allow students time to engage in Clubs and Societies activity.It has not been possible to eliminate Wednesday PM scheduling completely.
  • In general full time teaching staff are deemed to be available for teaching purposes Monday to Friday between 09:00 and 18:00.Exceptions to this are as follows:
  • ADAA – free from teaching Tuesday 09h00-14h00
  • ADR – free from teaching Tuesday 09h00-13h00
  • Members of Academic Council – free from teaching Wednesday 1400-1800
  • Members of Governing Authority – free from teaching all day Friday
  • All full-time teaching staff will be kept free from teaching one day per week (Research Day) to engage in Research activity where the timetable permits.
  • Requests for scheduling in department managed laboratory spaces will be accepted from the department who manage the space.
  • In general requests for specific buildings, classrooms/lecture theatres or AV equipment cannot be facilitated.
  • Lecturers and students with impaired mobility will be accommodated in suitable buildings where possible.
  • For Health and Safety reasons the approved maximum capacities of teaching spaces cannot be exceeded – see room specification details here

Class Timetable Information for Teaching Staff

  • The Academic Scheduling Constraints System (ASCS) is an online system which is used to gather semester specific class timetable requirements from academic departments.
  • An email will issue to the campus community when the data collection process has begun.
  • Class Timetable data for your module/s should be provided to your Head of Department or Scheduling Co-ordinator for input to ASCS.
  • Autumn Timetable data is gathered in February/March for the following Autumn semester
  • Spring Timetable data is gathered in July/August for the following Spring semester
  • The Timetable is issued as early as possible in advance of the start of each semester.An email will issue to the campus community notifying you when the timetable is available.
  • Course, Module, Lecturer, Room and Student timetables are published on the web at www.timetable.ul.ie.
  • Room Details, Module Details and a Timetable Explanation sheet can also be viewed on this web page.
  • Any issues with the published timetable should be referred to your Head of Department or Scheduling Co-ordinator.

Examination Timetabling

  • Data collection takes place during Week 1 of each semester.
  • Data is collected online via MERCS (Module Exam Requirements Collection System)
  • If accurate information is not provided to SAA by close of business on Friday of Week 1, we cannot guarantee provision of an exam slot for your module
  • The Provisional Timetable is published on Monday of Week 8 on the web at www.timetable.ul.ie. If students have a genuine issue with the timetable, they are advised to contact their class representative, who in turn will contact the relevant lecturer. Student Academic Administration should be notified of any such issues via email by 15h00 on Friday of Week 8 by the  lecturer responsible for the module. Where a lecturer is requesting a change to the published timetable a valid reason for this must be provided.
  • The Final Timetable published in Week 10 at www.timetable.ul.ie.