The Information Technology Division are encouraging staff and faculty to use Sharepoint for storing documents that need to be accessed by many people across the University.
Please refer the HR courses website for details on upcoming courses in SharePoint. Please note that you will not be issued with a SharePoint site without attending a course on SharePoint.
Docuware is an electronic document filing system. Features include: OCR, Fulltext Search, Integration with various UL information systems, Version Control, Auditing and Automatic Deletion after retention period.
Service Role for ITD/ Enterprise Solutions
Support calls are logged via the https://ul.topdesk.net/ and assigned to Enterprise Solutions. The ‘standard’ SLA applies.
Enterprise Solutions continue to develop and support a number of SharePoint based solutions involving InfoPath Forms, SharePoint Designer Workflows and ASP.Net Web Services. InfoPath is a Microsoft application used to build forms which can be hosted on SharePoint. These forms can be used to capture data electronically in a structured and controlled format. SharePoint Designer can be used to develop workflows designed to automate many aspects of the workflow process such as assigning approval tasks, automating email alerts and controlling access to your form among other things. ASP.Net Web Services are leveraged to retrieve data from other systems (e.g. The Student Record System) to be used in InfoPath. Web Services also have the ability to send the data captured in InfoPath to other systems.
Examples of systems using InfoPath Forms, SharePoint Designer Workflows and ASP.Net Web Services include:
ITD develop, support and advise on all aspects of such systems from requirements gathering to supporting the system after it goes live.
For further details, please log a call with https://ul.topdesk.net/ for the attention of Enterprise Solutions
Document Life Cycle is the process and set of various stages that a document goes through when a new document is created, reviewed, and published for consumption. This guide explains the different stages through various Office 365 apps which are available to use for each stage when a new document is created and published.