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MS 365 upgrade

Background

In line with UL’s IT Strategy, UL Enable, ITD are continuing with our mission to modernize UL’s IT infrastructure. Our aim is to deliver a better end user experience for staff and students, to enhance UL’s IT security defence posture, to facilitate the adoption of newer technologies that can enhance collaboration and to facilitate improved productivity across UL’s user community.

One of the strategic IT projects that is within the portfolio of modernisation initiatives is the adoption and migration to the Microsoft Office 365 environment for students and staff within the University. The end vision for this project is to provide an expanded set of Microsoft Services, enhance security for all users across the systems and to facilitate the retirement of legacy IT infrastructure and legacy software.

 

UL-365 Project

The ‘UL-365’ project incorporates the setting up of a new single Office 365 environment under which all student and staff Microsoft services will reside. The new Office 365 environment has recently been setup and now contains all staff OneDrive and OneNote data. Staff email accounts are currently being migrated from local servers to the new Office 365 environment while a project to move staff SharePoint sites to the new environment has also recently commenced. The following table outlines the key ‘high-level’ phases within the overall project.

Project Phase Planned Start Dates
1 Set up a new Office 365 environment (ulcampus) Completed
2 Migration for Staff of One Drive, One Note, Group and Microsoft Teams data to the new Office 365 environment Completed
3a Migration of Staff email to Office 365 environment In Progress (Complete March 2020)
3b Development of Multifactor Authentication on Staff Microsoft 365 accounts In Progress (Complete June 2020)
4 SharePoint migration to Office 365 In Progress (Complete June 2021)
5 Configure students in the new Office 365 environment Project Commencing June 2020   


This is an exciting development which will provide an enhanced and future proofed set of Microsoft services for students and staff at the University of Limerick. ITD will keep you informed on key developments as the projects evolve and more detailed communications will be issued to users directly impacted by the changes. 

Why are we doing this?

  • The new 365 environment provides an enhanced and future proofed set of Microsoft services for students and staff at the University of Limerick
  • Placing all staff and student services in one Microsoft 365 environment will enhance collaboration and facilitate improved productivity across UL’s user community
  • A Microsoft 365 environment offers improved security for all users across the system

Impacted Services

                                                   One Drive
                                                   One Note
                                                   SharePoint On-Line