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Purchasing

Staff | Email: Purchasing Office

Purchasing Thresholds

This is a flowchart outlining the steps to be taken based on the total cost of the purchase, excluding VAT.

Value of Purchase
Requirements
  under €5,000
At least one verbal quotation
  €5,001 - €25,000
Three (3) written quotations
  €25,001 - €215,000
UL Tender Procedure
  >€215,000
EU Tender Procedure
  >€5,382,000
Works & Capital Projects managed by Building and Estates Department

Approval Procedures

This flowchart delineates the proper steps to follow for departmental and research purchases, again based on the total cost.
 
Purchase from... Approved By
Ancillary Budgets
Department Head and Nominated Project Leader
Capital Budgets Dean and Department Head
Recurrent Budgets
Department Head
Research Budgets Department Head and Nominated Project Leader
All Travel Budgets (for First Class and Business Class) President, Department Head and Nominated Project Leader
All Travel Budgets Department Head and Nominated Project Leader

Retention of Quotes and Supporting Documents:

Quotations and supporting documentation should be attached to the online purchase requisition on Agresso.