Finance Department

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Purchasing

Staff | Email: Purchasing Office

Purchasing Thresholds

This is a flowchart outlining the steps to be taken based on the total cost of the purchase, excluding VAT.

^{Value of Purchase}	^Requirements
^{under €5,000}	^{At least one verbal quotation}
^{€5,001 - €25,000}	^{Three (3) written quotations}
^{€25,001 - €215,000}	^{UL Tender Procedure}
^>€215,000	^{EU Tender Procedure}
^{>€5,382,000}	^{Works & Capital Projects managed by Building and Estates Department}

Approval Procedures

This flowchart delineates the proper steps to follow for departmental and research purchases, again based on the total cost.

^{Purchase from...}	^{Approved By}
^{Ancillary Budgets}	^{Department Head and Nominated Project Leader}
^{Capital Budgets}	^{Dean and Department Head}
^{Recurrent Budgets}	^{Department Head}
^{Research Budgets}	^{Department Head and Nominated Project Leader}
^{All Travel Budgets (for First Class and Business Class)}	^{President, Department Head and Nominated Project Leader}
^{All Travel Budgets}	^{Department Head and Nominated Project Leader}

Retention of Quotes and Supporting Documents:

Quotations and supporting documentation should be attached to the online purchase requisition on Agresso.