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Presenter Guidelines

All sessions at the EATAW 2011 Conference should relate to pedagogy and educational contexts, and should make reference to writing theory and research.

Presenters should bear in mind that participants from other parts of the world may not be familiar with their educational systems, national organisations, terminologies and abbreviations. Please be explicit with regard to all cultural assumptions your presentation may contain.

While English is the lingua franca of EATAW and of the conference, many EATAW members teach writing in their own language and many do not have native-speaker proficiency in English. We ask you to bear this in mind when preparing and giving your presentation.

Types of Sessions
Each session will be chaired, and it is the chairperson’s responsibility to manage the timekeeping of the session by guiding presenters in keeping to their allocated presentation and discussion times.   

The standard length for presentations will be 30 minutes (20 minutes presentation plus 5 minutes for discussion, allowing 5 minutes for room changes). Presenters are expected to present in a vivid and comprehensible way and to make their contribution an appropriate basis for discussion with a culturally diverse, international audience.

Participant-centred workshops should offer practical/experiential activities and discussion. Workshops will last 60 minutes. Workshops should not be seen as 'long presentations', but should actively involve the audience in writing activities, discussions and an exchange of experiences.

Round-table discussions
Within 60 minutes, three or four contributors will discuss a common subject under the guidance of a chair person. To ensure a cohesive discussion, each discussant should send his/her main position statements (1–2 pages) to the person who will act as chair by June 15th, 2011.

Within 90 minutes, three or four contributors present related subjects and discuss them with the audience guided by a chair person (60 minutes presentation maximum, discussion time 20 minutes minimum). Authors wishing to submit papers as a symposium must complete a single abstract form, giving a brief outline of each of the presentations and how they link together. One person should be nominated as the main correspondent.

Guiding questions for all sessions
What is the problem, need or knowledge gap that prompted this contribution? In what ways is it an issue that other institutions/teachers in Europe may share?
Guiding questions for presentations:

  • What solution did you find to address this problem, need or knowledge gap?
  • What theoretical principles guided your choice of solution or your inquiry?
  • How does your presentation relate to previous research and scholarship?
  • If you conducted quantitative or qualitative research, what methodology did you use?
  • What did you discover?
  • How applicable may your findings be to other contexts? What is the value of your research for your potential audience? What implications, if any, does your work have for the evaluation of existing theory?

Guiding questions for workshops

  • What is the intended result of the workshop?
  • What input (theoretical or other) from you, the workshop leader(s), will help participants to address the problem?
  • How will the workshop participants work together to address this problem (e.g. which didactic methods will be used: brainstorming, group activities, role play, etc.)?

Guiding questions for round-tables

  • What is the joint problem, need or knowledge gap that prompted this round-table?
  • What are your individual attitudes towards this issue? Please outline your individual contribution along the guidelines for presentations.

Guiding questions for symposia

  • What is your joint problem, need or knowledge gap that prompted this symposium? #
  • What are your individual attitudes towards this problem? Please outline your individual contribution along the guidelines for presentations.

The Conference Language
The conference language will be English. All conference correspondence, all official announcements prior to and during the conference, all keynote presentations, and other plenary events will be held in English. There will be no translation or interpreting service. Participants are expected to have sufficient competence in English to participate receptively in all conference events.
Given that English is not the working language of many of EATAW’s members, we want to provide some guidelines for those any who plan to present in a language other than English:

  1. An abstract/proposal in both English and the language of the presentation must be provided for the book of abstracts.
  2. During the session, visuals such as PowerPoint should include subtitles or a summary in English.
  3. If there are handouts, a handout in English should also be provided.
  4. The person chairing the session should be prepared to propose solutions for multi-language situations. Although there will be no official interpreting service, bilinguals may offer ad-hoc interpreting to those who need language assistance.
  5. The presenter may submit the final paper for publication in the proceedings in the language of the presentation, but an English abstract must be provided.

Important Announcement for Presenters using PowerPoint (data) Projection
The University PC’s, which will be used in the conference rooms, have Windows XP with Office 2003 software loaded onto them. Please ensure that your presentation is compatible format with the above software.  Presentations should be brought to the conference on USB Key/Memory stick.  Regrettably, floppy disks/zip disks or Windows Vista cannot not be supported.  Unfortunately, only PowerPoint presentations and overhead projector (acetate) formats can be accepted at the conference. No other audiovisual equipment will be available to presenters at this event.

The IT Division at UL do not support Apple Mac with their data projectors. If essential, please let us know in advance and we will endeavour to assist you.

It is advised that individual laptops are not used, and that all presentations are brought on USB Key/Memory stick.

Should you have any queries regarding these arrangements, please do not hesitate to contact one of the conference organisers/technical team, who will be happy to assist you.

Speakers' Room
A speakers' room will be set up in the Writing Centre, C1-065, adjacent to the presentation rooms. Speakers are invited to upload their presentation from their USB key/Memory stick to a PC that will be networked to the presentation rooms.

Conference Publication
Details of the publication arising from the confernce will be announced shortly.