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I Grade Applications

***Students must contact the appropriate service (Student Health Centre, Student Counselling Service or Chaplaincy) BEFORE completing an I Grade application form.***

The University supports students who find themselves in an immediate crisis and who are unable to complete their exams/assignments/placement etc. Such students should apply for I grades which permit them to complete their modules without their grades being capped or without having to pay a registration fee.

There are 3 grounds on which an I grade application can be submitted:-

  • A medical condition – applications are processed by the Student Health Centre (SHC)
  • A mental health issue – applications are processed by the Student Counselling Service
  • An immediate family crisis/bereavement - applications are processed by the Chaplaincy Service

I grades cannot be assigned in response to pleas of pressure of work and can only be awarded in cases where a student has not completed all of the requirements for the module(s).

Please see the Handbook of Academic Regulations and Procedures for all the regulations in relation to I grades (section 4.2.3).

Deadline

Please note that the deadline for completion of an I grade application for autumn and spring semester modules is five working days after the end-of-semester examinations.  The deadline for summer semester modules and repeat exams is the last Friday in August.

Student Health Centre Applications

Students with a medical condition must complete the 3 steps below in full in order to complete an I grade application. Students with mental health issues or a family crisis/bereavement should contact the appropriate service above for details on how to complete an application.

If you have any queries, please contact Ria Toland, email: Ria.Toland@ul.ie, Tel: 061 202 534.


You must request your doctor to complete an External Medical Certification Form or, in the event you have been hospitalised, hospital certification can be accepted. 

Students may also attend the GP at the SHC in advance of/on the day of their exam (or project or placement completion date) to request to be certified as medically unfit. However, in some instances you may be required to provide additional certification from your GP.

You must book an appointment at the SHC to discuss your I grade application unless your medical certification clearly states that you are incapacitated.

If you are incapacitated, it is possible to process an application via email by emailing Ria.Toland@ul.ie

In the email you will need to attach your External Medical Certification Form/hospital certification and confirm the following:-

  • The title of your course
  • A summary of your circumstances and why you wish to apply for I grades
  • The number of I grades you wish to apply for, the dates the exams took place or the deadline for completion of your project/placement etc.
  • That you did not enter the exams or already submit the assignments/projects which you are requesting I grades for.

The nurse/doctor will make a decision based on the information provided as to whether or not he/she can propose your application to the I Grade Committee for consideration.  It is this Committee, not the SHC, which determines the award of I grades.

Appointments can be made by telephoning 061.202.534 or by calling into the SHC Reception.   Please state when making the appointment that it is in relation to an I grade application.

Completion of an Online I Grade Application (or alternative form where appropriate)

End of Semester Exams/Projects etc

IF your application is being supported by the SHC, the next step is to complete an online I grade application form.

All students, with the exception of medical and taxation students, must complete the online form. Medical and Taxation students will be provided with an alternative form to complete when they make contact with the SHC (Ria.Toland@ul.ie).

The online application form will be located on the SHC website 2 weeks in advance of the end of semester exams at www.ul.ie/medical. NB! You must make contact with the SHC before completing the online application form.  Applications submitted without the support of the SHC will be rejected.

The name of the medical professional processing online applications is Nurse Claire Kearns.  This name will appear in the drop down list on the application form. 

When you submit the online I grade application, an automated email will be sent to your UL email account acknowledging receipt of your application. Please note, if you do not receive an automated email then your application has not been correctly submitted.

Access to the online application form is only available using your UL computer account username and password.  Students must check well in advance that they are able to login to their UL account.  Students who experience difficulties logging in should send an email to Information Technology Student Support at ITSS@ul.ie

Repeat Exams/Summer Semester Modules

The online I grade application form is only used for the end of semester exams.  For the repeats/summer semester modules you will be given an alternative form to complete upon making contact with the SHC (Ria.Toland@ul.ie).

  • An I grade shall only be awarded in cases where the student has not completed all of the requirements for the module.
  • Students should not attempt to sit examinations if unfit to do so.  If students knowingly decide to undertake part or all of an examination while unwell, their chances of subsequently obtaining an I grade may be jeopardised.
  • Students who request to apply for I grades but who then decide to complete their exams, assignments etc must notifiy the SHC that they no longer wish their application to be considered by the I Grade Committee.
  • Students who are awarded an I grade should contact the academic responsible for the module to determine how the outstanding requirements are to be completed and the deadline for completion of the requirements.
  • It is possible to apply for more than one I grade and I grades can only be awarded for full modules, not component parts of modules. You will need to check with your lecturer for confirmation as to whether or not any assignment/mid-term grades will stand or if the module(s) will revert to 100%.
  • Students applying for an I grade in the spring semester for an ‘M’ graded module such as a Final Year Project need to submit an application for the associated autumn semester  module as well (please request further information on this if required).
  • Students awarded I grades in the autumn or spring semester who are unable to complete the module requirements by the summer deadline on medical grounds should apply for ‘double I grades’ (please request further information on this if required).
  • Students who are awarded I grades are not required to pay an additional registration fee for completion of the module and the grade is not capped.

There is a €10 fee for students who present with a completed External Medical Certification Form.  A €25 fee will apply to students presenting in advance of their exam/on the day of their exam to the SHC doctor and who have not completed the External Medical Certification Form.

It is important that you frequently check your UL email account as we may need to contact you regarding a query with your application.

The University I Grade Committee will meet to review all I grade applications after the end of semester/repeat examinations have taken place.  You will be able to view your results online when they are published at https://www.results.ul.ie/Student_Results/.

The SHC processes all applications in accordance with the General Data Protection Regulation (GDPR) / Data Protection Acts 1988-2018 and in accordance with the University's Data Protection Policy. You may view the University’s Student Privacy Notice at https://ulsites.ul.ie/corporatesecretary/student-privacy-notice.