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Teams Meeting Recording

It is important to note that by default when you schedule a meeting all invitees will have present permissions and will also have the permission to record the meeting.  To start recording the meeting click on the ellipse and select ‘Start Recording’ as shown below:

Start Recording

When a meeting recording starts, Teams shows a notification to all participants on the Teams desktop, web, and mobile apps, as well as to people who joined via phone.

To stop recording, go to the meeting controls again and click on ‘Stop Recording’ from the same menu. If another participant (someone with the Presenter role) starts recording the meeting without your permission you can stop the recording by following the steps above.

If you do not want anyone to record the meeting it is important you change the meeting permissions so that you (or selected user’s, you specify) are the only ones that can present.

Who Can Present

It is important to note that if a user has the ability to present they will also have the ability to record the meeting. The only exception to this is for a ‘Guest’ presenter (someone from outside the University).

5.1  Where are meeting recording stored?

Firstly, there are two types of meetings in Teams.

  • Channel or Classroom meetings (If you are a member of a MS Teams ‘Channel’ and the meeting is scheduled within that team or if as a Lecturer you have created a Teams classroom for delivering a lecture):
    Meeting recording link is located in the meeting chat history. Permissions are inherited from the Team channel owner/members already assigned permissions. 
  •  All other meetings (Individual or group meetings scheduled via Teams Outlook calendar add-in or from within the calendar in Teams. An ad-hoc meeting initiated between two or more users:
    Meeting recording link is located in the meeting chat history. The person who click’s record can edit the recording. The person who scheduled the meeting can edit it. Every other person at the meeting can view the recording. External users have no access but can requestaccess.

Again this is why it is important to define at the start of the meeting or before the meeting starts who can present as this will determine who can record the meeting

For Channel or Class meetings, the recording is stored in the Teams site documentation library in a folder named Recordings. Example: Teams name - Channel name/Documents/Recordings

 For non-Channel meetings, the recording is stored in a folder named Recordings that is at the top level of the OneDrive for Business that belongs to the person who started the meeting recording.
Example: recorder's OneDrive for Business/Recordings