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Vetting for International Students

The University of Limerick (UL) offers a number of undergraduate and taught postgraduate educational and training programmes that require students to undertake placements with external agencies. Such placements may bring the students into contact with children and vulnerable adults and require them to assume positions of trust. To ensure the protection of the public and justify public trust and confidence, UL is committed to ensuring that only suitable candidates are allowed to undertake these programmes.

In accordance with the National Vetting Bureau Acts 2012-2016 and UL’s Student Vetting Policy, there is a statutory requirement for all students on programmes that include a placement involving work with children or vulnerable adults to be vetted. 

As the programme you have applied for is one of these programmes, you should now:

  • Complete a Vetting Invitation Form (NVB 1) in accordance with the Guidelines for Completing Vetting Invitation Form (NVB 1).
  • Complete and scan/photocopy the relevant images onto the UL Photographic Identity Certification Form 2.
  • Take the completed form to one of the listed certifiers along with your original passport, driving license (credit card size) or national ID card (same as images you have included on form) and ask them to certify and sign.
  • Complete the full online vetting application form, a link to which will be emailed to you by the National Vetting Bureau AFTER your NVB 1 form has been processed by UL. This online application should be completed as soon as you receive it as it has an expiry date after which it will expire.
  • Submit an original Police Clearance Certificate/Criminal History Check from every country you have lived in for more than six months since over the age of 16 years. (For the United States, an FBI national check must be submitted.) (Original documents can be returned on request).
  • You may be required to sign a Sworn Affidavit during Orientation Week. If so, you will need your passport.
  • If under 18 years of age, you will need to submit a Parent/Guardian Consent Form (NVB 3), completed by your parent/guardian.

Form Submission
Please keep a copy of all requested documents for yourself and submit original documents only to: Complaints, Discipline & Vetting Unit, P204, Plassey House, University of Limerick, Limerick, Ireland, prior to Orientation. Applicants who receive their programme offer letter within two weeks of start of programme should present documents at the Student Vetting session or the International Student session during Orientation Week.

Please note the following:

  • Full details of any convictions or criminal prosecutions (past or pending) must be included in the online application form. It is imperative that no false information be furnished. Failure to provide full details may result in you not being able to undertake your practice placement.
  • International Police Clearance certification should check for criminality and, where possible, clear you to work with children and vulnerable adults. It is imperative that no false information be given. Please apply for this certification as soon as possible as it can be a lengthy process. Where issues arise around clearance, you will be contacted by either the National Vetting Bureau or the UL Liaison Person.
  • If you are unsure how to obtain a Police Clearance Certificate, this website might be of help: https://www.canadavisa.com/canadian-immigration-police-clearance.html#gs.vnya0q

Confirmation

When your online vetting application has been processed, you will receive an email from the National Vetting Bureau advising you that a vetting disclosure has been returned on your behalf.

When your UL Vetting process is complete, you will receive an automated email confirming same from UL.­­­­­­­­­

Confirmation of vetting for your programme placement is provided by your Course Director.

Please note that your registration remains provisional until you have complied with UL’s student vetting requirements.  

After your programme is completed, if vetting confirmation is required on return to your home country, this can be requested from the Data Protection Unit

Further details and vetting forms can be found on the UL Student Vetting website